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[Full-time] Operations Assistant - Greenpeace at Greenpeace USA

2012-12-19 17:58:45

Location:
URL: http://www.greenpeace.org/usjobs

Description:

Greenpeace is the leading independent environmental organization that utilizes bold action, cutting-edge research and creative communications to protect the Earth. We expose global environmental problems and promote the solutions that are essential to a green and peaceful future. We investigate, document and expose environmental destruction in a peaceful manner and promote open, informed debate about society’s environmental choices. To ensure our independence we do not accept donations from corporations or governments. To learn more about us, please visit our website at www.greenpeace.org

TITLE: OPERATIONS ASSISTANT
DEPARTMENT: ADMINISTRATION
SUPERVISOR: OPERATIONS MANAGER
LOCATION: SAN FRANCISCO, CA

The Operations Assistant supports our San Francisco staff and ensures smooth-running office operations and a comfortable, well-functioning work environment.

RESPONSIBILITIES:

Office Appearance and Functionality:

Maintain a clean and productive office environment Manage the reception area, including security and greeting visitors Respond to general voicemail Keep supplies area organized with an up to date inventory Perform regular walk-throughs and pickup of common areas, including kitchen Respond to staff facilities requests in a prompt and pleasant manner Perform basic maintenance needs Assist in facility maintenance including escorting vendors working in the building Assist operations manager with internal office moves

Meeting Preparation:

Prepare meeting rooms for all staff-requested meetings, including equipment, food and beverage service Break down meeting rooms following all meetings

New Employee/Intern Duties:

Set up work areas for new employees/interns Assign phone extensions and voicemail Orient new SF office staff, interns and fellows to the organization and to SF office procedures and systems Coordinate orientation for new employees/interns

Mail Room:

Responsible for incoming and outgoing mail and packages; occasional large copying and mailing projects; and weekly domestic intra-office mailings Apportion costs to various departments for postage and UPS shipments

Office Supplies and Equipment:

Place service calls on office equipment Keep all printers/copiers supplied with paper Order and track usage of office supplies

Other:

Book reservations for out of town staff Prepare invoices for operation manager’s approval Manage petty cash Support the operations manager in maintaining remote offices, ensuring that issues are resolved in a timely and satisfactory manner Other duties as assigned by the operations manager

QUALIFICATIONS:

Education:

High school diploma or equivalent

Skills:

Ability to work with people across many areas of diversity and on all levels of the organization Strong organizational skills Solid communication skills Ability to work well as part of a team and individually Self starter Ability to effectively manage projects and time Sense of humor Customer service oriented Commitment to the mission of Greenpeace Must be able to lift 40 pounds

EXPERIENCE/ACCOMPLISHMENTS:

Experience in a like position Proven ability to manage multiple tasks in a fast-paced environment

BENEFITS
Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan: http://www.greenpeace.org/usa/en/about/jobs/benefits-plan/

TO APPLY
Please send cover letter and resume to resumes@wdc.greenpeace.org. Please include the following in your cover letter: a specific explanation of your interest in Greenpeace’s mission and the available position and how you found out about this career opportunity. Please use the email subject line: “Operations Assistant – YOUR NAME”. Application deadline is January 11, 2013. No phone calls please.

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[Full-time] Admin/ Clerk at Brook

2012-06-14 10:10:59

Location: London, UK
Description:

Duties and Responsibilities:
• Provide support in a variety of capabilities, which may include: copy services; office supplies, equipment, and inventory, administrative assistance etc.
• Ensure all documentations are properly file for Corporate Service Department.
• 1st Tier relieving of receptionist function, including attending to incoming calls and sorting of mails in the absence of the receptionist.
• Handle and store mail securely to maintain the confidentiality of correspondence.
• Transport mail between organization facilities. Respond to inquiries from within the organization about mail delivery times and schedule.
• Assist in stationeries requisition, including printing of namecards, forms, letterheads, etc.
• In charge of the maintenance of office upkeeping and cleanliness, including meeting rooms and washrooms.
• Support Office Administration Manager in some aspects of office administration including, but not limited to, maintenance, leasing, insurance, office equipment and purchasing of supplies.
• Perform any other duties as assigned from time to time.

Qualification and Skills:
• Diploma in Business Studies or GCE ‘A’ level.
• Neat, organised and systematic.
• Receptionist experience would be an added advantage.
• Must be able to converse in fluent English and Mandarin

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[Full-time] Office Assistant at Sean Tumlison

2012-02-06 18:17:32

Location: United Kingdom
Description:

To supervise the performance of receptionists;
To record and maintain the minutes of the meetings of the Boards (management or directors);
To type and prepare documents as required;
To greet customers and senior members of the company; answer phone and receive messages sent to the company;
To provide assistance to staff members like answering, receiving phone calls and taking messages;
To be in charge of maintaining the Archives of the company;
To be responsible for distributing letters and notices to customers and shareholders;
To record checks and donations.

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[Full-time] Office Assistant Secretary at Gareth Prasad

2011-11-13 04:50:30

Location: United Kingdom
Description:

An Office Assistant performs ad hoc or administrative functions. They work with business, operations, or office managers. They oversee office communications, and petty cash. Office Assistants do filling, typing, drafting, and answering phone calls. They receive walk-in guests, schedule appointments, answer emails, and may perform the duties of a receptionist.

Microsoft Office applications
Written, telephone and electronic communication
Organization
Self development and learning
Integrity and reliability
Attendance and punctuality
Professionalism
Confidence and demeanor
Attention to detail
Report writing
Record keeping
Bilingual

Handling business correspondence
Distributing office communiqués
Taking messages and transferring calls
Faxing, scanning and copying documents
Drafting internal memos
Ordering office supplies and stationery
Handling petty cash
Performing administrative functions for operations team
Reporting to administrative or office manager
Taking notes or minutes at meetings
Coordinating with team leaders in arranging meetings
Compiling contact lists

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[Full-time] Receptionist/secretary/admin needed for small law firm at Adam Kay

2011-07-16 13:02:24

Location: Texas-Dallas
Description:

I am a 30 year old attorney and I operate a solo practice law firm in Dallas that deals with employment law and some family law and personal injury. I am fortunate enough to have enough business that I need some help around the office with administrative/clerical duties. I am looking for somebody who will primarily be the receptionist and help with secretarial duties and various other administrative duties as necessary. As the firm expands, I hope to be able to promote this person to office manager.

Permanent duties would include:

Answering phones
Making calls on my behalf
Scheduling client meetings
Checking in clients when they come to the office

Additional duties will likely include as needed:

Drafting documents
Sending out mail
Filing/organizing
Placing supply orders
Client intake
Note taking
Responding to client emails
Running errands
Minor accounting

Excellent phone skills and professional demeanor/appearance are absolutely necessary. Experience in law firms, as a receptionist, or in customer service are not necessary but obviously experience helps. The professional demeanor is far, far more important than experience because in many cases you will be the first person they see and your appearance and demeanor will reflect upon me and my work.

You must be comfortable working in an extremely small office. Most of the time only you and I will be in the office and I will be very busy. From time to time I have interns and contract paralegals working in the office. For this reason, it’s important that we have a great working relationship.

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